Company Regulation
Company Certification of Association
Memorandum
Business Ethics
Anti Corruption Policy

Corporate Governance Policies

The company’s Board of Directors is aware of the principles of good corporate governance as key factors for the company’s business operations toward sustainable growth. Moreover, the company firmly believes in the importance of adding value and maximizing remunerations to shareholders and all stakeholders in the long-term. Hence, the Board of Directors has set and given approval to governance policies that promote transparency in the administration of the company’s business, project the rights of small shareholders and all stakeholders, while promoting shareholder engagement in overseeing the business operations of the company and setting risk management to ensure the stability of the company’s business. In addition, business philosophy and ethics have been setfor the company’s business operations to take place transparently, honestly and fairly with responsibility toward society. Furthermore, corporate governance policies are set in accordance with good governance principles that the Board of Directors make considerations for improvements and authorizing governance policies on a yearly basis. This is to upgrade the company’s governance with improved standards and in line with the good corporate governance of the Stock Exchange of Thailand, the Securities and Exchange Commission and the Thai Institute of Directors. The company has created good corporate governance and business ethics manuals for all persons involved in the company, whether the Board of Directors, the Board of Executives or employees, to have adherence as good guidelines for performing duties under their responsibility. Moreover, the company has included business ethics in the aforementioned manuals, as the company desires to promote for directors, executives and employees to operate and run the company’s business transparently and in accordance with the law with adherence to morals and ethics while recusing from activities that can lead to conflicts with the company’s business. Additionally, executives should provide good examples for their own subordinates.

The Board of Directors is determined to care for and ensure strict compliance and practice in line with policies while developing and overseeing the company’s business continuously to prepare the company to step forward and govern business on the international level in order to achieve the objectives of creating stability and achieving continual and sustainable growth for the organization, including shareholders and stakeholders in all sectors. Great emphasis is put on maintaining and improving governance standards while promoting good corporate governance as an organizational culture with the essential content as follows:

  • Manuals on good corporate governance and business ethics are created for employees to read and sign in adherence to the business ethics of the company. Moreover, new employees are given the aforementioned manuals to read, understand and sign to adhere to the company’s business ethics.
  • Orientation is provided to new employees to give suggestions and provide understanding about the organization’s culture along with understanding about good corporate governance and ethics in the business of the organization along with the resolve of anti-corruption policies of the company.
  • Anti-corrupton policies have been set for directors, executives and employees to more easily read and comprehend as policy practice guidelines.
  • Practice guidelines have been announced for trade partners to ensure equality and follow good practices while promoting business ethics.

Awards for Good Corporate Governance

In 2017, the company was awarded by various related agencies as follows:

  • The quality assessment score of the annual ordinary meeting of shareholders of 2016 from the AGM Assessment Program of the Thai Investor Association was high.
  • In the announcement of the survey results on the good corporate governance of registered companies in 2017 (CGR 2016) by the Thai Institute of Directors, the company’s score from the aforementioned survey project was “excellent”.
  • The SET Sustainability Award for Thailand Sustainability Investment 2017 by the Stock Exchange of Thailand.
  • The Certificate of ESG 100 for 2017 as one out of 100 registered companies of 656 companies with registered assets with outstanding environmental, social and governance work by the Thaipat Institute.

The Board of Directors has applied various guidelines for good corporate governance of registered companies in management according to assigned duties and responsibilities and promotes good corporate governance in various areas to maximize the benefits of the company and all related parties. The details of practices are divided into five categories as follows:

 

Section 1

Section 1 : The Rights of Shareholders

The company gives the importance on shareholders as investors in securities and as owners of the company by encouraging them to exercise their basic rights, i.e. share in the profit of the company, buy, sell or transfer shares, obtain adequate information of the company, participate and vote in shareholders’ meetings to elect and or remove directors, approve the remuneration of directors, appoint the extrenal auditor and determine the audit fees and make decisions on any matter that affects the company. In addition to the aforementioned basic rights, the company treats shareholders equally, i.e. provides the current important information on its website, facilitates company visits and avoids any action that violates shareholders rights.

1. Protection of the Rights of Shareholders

  • The company provides protection of the rights of shareholders and encourages shareholders to exercise their basic rights such as share in the profit of the company, buy, sell or transfer shares, obtain acequate information of the company, participate and vote in shareholders’ meetings to elect and or remove directors, approve the remuneration of directors, appoint the extrenal auditor and determine the audit fees and and make decisions on any matter that affects the company.
  • The company has provided a website to present important news and information, i.e. financial report, quarterly and annual performance report. The notice of shareholders’ meeting shall be sent to shareholders at least 14 days prior to the meeting date and information shall be disclosed at least 30 days prior to the meeting date, therefore shareholders will have a sufficient amount of time to consider the notice of shareholders’ meeting and information prior to the meeting.
  • Provides shareholders with the opportunity to add new agenda items prior to the meeting date and to nominate candidates to serve as managing directors. The procedure, channel and method of submission is mentioned on the comapny’s website.
2. Shareholders’ Meeting

  • Shareholders’ meeting shall be held within 4 months from the end of the fiscal year. The annual general meeting of shareholders for the year 2017, was held on April 28, 2018. The related members of board, i.e. chairman, chairpersons of the various committees, managing director, including executives, auditor and counselor attended shareholders’ meeting to answer all questions.
  • The company sets the record date of shareholders in the annual general meeting to give the shareholders sufficient time to consider the notice of shareholders’ meeting and information prior to the meeting.
  • The notice of shareholders’ meeting shall be distributed to all shareholders about 2 months prior to the meeting date, therefore shareholdes can allocate time for the meeting.
3. Notice of Shareholders’ Meeting

  • The company assigned Thailand Securities Depository Company Limited, which is the share registrar of the company, to send the notice of the meeting to shareholders 14 days prior to the meeting date. Disclosure of the information for shareholders’ meeting on the company’s website www.betterworldgreen.com must be at least 30 days prior to the meeting date, and also be posted 3 days continuously in daily newspaper 3 days prior to the meeting date to notify shareholders.
  • The notice of shareholders’ meeting shall contain adequate information as to the date, time, venue and agenda items of the meeting. Each agenda item of the shareholders’ meeting must be set as for information only or for approval. Objectives and rationale for or against with explanation of the board of directors must be included. Company regulations related to the meeting, maps of meeting location and relavant documents that shareholders are required to show on the meeting date and also procedures to attend the meeting must be included in the notice of meeting. To benefit and facilitate communication with foreigner investors, all document related to the meeting shall be provided in English.
  • The company realizes the rights of shareholders, encourages shareholders to exercise their basic rights and avoid any actions that violates shareholders rights by proposing the important agenda items for shareholders’ approval and indicating important agenda items completely in accordance with the law, regulations of the Stock Exchange of Thailand and company regulations.
  • The important agenda items for shareholders’ approval
    • Approval for financial statement and profit-loss statement
    • Approval for appropriation of net income for dividend payments and legal reserve.
    • Approval for bonuses for the board of directors.
    • Approval for remuneration of directors.
    • Approval for appointment of directors.
    • Approval and appointment of auditors and remuneration of auditors.
    • Approve the decrease of registered capital
    • Approve the increase in capital
    • And approve the amendment of the Memorandum of Association
4. Facilitating shareholders

  • The company provides shareholders with the opportunity to submit questions related to the meeting agenda to the board of directors prior to the meeting date through Investor Relations.
  • The company provides staffs to facilitate shareholders equally on the meeting date.
  • The company provides shareholders with the opportunity to register at least 1 hour prior to the meeting and does not restrict the shareholders who come late from attending the meeting, but encorages them to exercise their rights.
  • The company provides shareholders who come late for the meeting with the opportunity to vote on the agenda items that are under consideration or have not been approved.
5. Procedures on the Shareholders’ Meeting Date

  • At the beginning of the meeting, chairman of the meeting shall introduce the board of directors, chairman, chairpersons of the various committees, executives, auditor and counselor to shareholders and prescribe the procedures related to the meeting, including the process for vote. The company provides shareholders and counselor the opportunity to volunteer, witness or count the votes.
  • The company allocates time for discussion and encourages the shareholders to express opinions and pose questions to the meeting.  Chairman, directors and executives shall provide clear to the point answers and place importance to every question. Shareholders shall then vote  on each agenda item.
  • Use the conference program of Thailand Securities Depository Co., Ltd. in registering and counting votes for efficiency and transparency.
  • The company shall conduct shareholders’ meeting according to the notice of shareholders’ meeting. The company cannot distribute documents containing additional important information during the meeting or add new agenda items without prior notice to shareholders.
  • For the sake of transparency and future reference, the company should encourage the use of voting cards for every agenda item. The company provides shareholders with the opportunity to elect for directors individually.
6. Procedures after the Shareholders’ Meeting Date

  • The company discloses the resolutions of the meeting and the voting results to the Stock Exchange of Thailand and also on the company’s website with the shareholders’ meeting date.
  • The company discloses on the company’s website the minutes of shareholders’ meeting both in Thai and English, records the list of directors who attended the meeting, vote counting procedures, sharesholders’ opinions, the explantion of directors and the resolutions of the meeting with approving, dissenting and abstaining votes.
  • Post the videos of the shareholders’ meeting on the company’s website.
  • If there is a resolution for declaration of dividend payment in the meeting, the notice of the resolution and the details of dividend payment shall be given to shareholders through the SET Information Disclosure System. The company will then coordinate with Thailand Securities Depository Company Limited to ensure that the dividend payments are accurate. The company sets the book closing date at least five days after the shareholder meeting to ensure that shareholders will receive their dividends in cash, in compliance with the Stock Exchange of Thailand.
  • Suggestions and opinions of shareholders and auditor from the shareholders’ meeting assessment shall be considered for improvement and development of shareholders’ meeting.

According to the constant development and improvement of shareholders’ meeting, this year the Company obtained “Excellent” for the quality assessment of Annual General Meeting Checklist 2017 in AGM Assessment Program held by Thai Investor Association.

Section 2

Section 2 : The Equitable Treatment of Shareholders

1. Equitable Treatment

The Board of Directors oversees and reviews corporate governance structure regularly to build confidence in the equitable and fair treatment of every shareholder, including minor shareholders, foreign shareholders and institutional investors along with ensuring shareholder care processes are not difficult or unreasonably expensive. Shareholders have the right to participate in decision-making and learn about the outcomes of the company’s decisions on important issues prescribed by law or company regulations as follows:

  • In shareholders’ meetings, the company has policy for preserving the rights of every shareholder by not increasing meeting agendas without notifying other shareholders in advance of the meeting to allow shareholders the opportunity to study meeting agenda information prior to reaching a decision. Every shareholder as the right to vote based on the number of shares held. Each share has one vote and there are no shares with special privileges limiting the rights of other shareholders.
  • The Board of Directors allows minor shareholders to propose agendas at the annual shareholders’ meeting and nominate persons with proper qualifications to become directors by announcing for the acknowledgement via SEC channels and on the company’s website with clearly defined criteria. The company has allowed shareholders to propose agendas and director names in advance since December 15th , 2016 to 15th January 2017. Any company shareholder or shareholders with total shares amounting to no less than 0.05 percent of shares with rights to vote may propose agendas and nominate director names. No shareholders proposed any agendas or nominated any persons as directors.
  • For transparency and accountability, the company has arranged for the use of voting ballots on every agenda and allows shareholders to nominate directors individually.
  • The Board of Directors allows shareholders who are unable to attend meetings to grant proxy rights to other persons, independent directors or the Managing Director to attend meetings on behalf of the shareholders by sending letters granting proxy in the forms prescribed by the Ministry of Commerce to attend meetings and vote on behalf of shareholders unconditionally. In cases where shareholders have granted proxy rights to (Form B) other persons, the company will give rights and treat the person granted proxy rights as a shareholder. Furthermore, the company discloses letters granting proxy rights with details and procedures on the company’s website for 30 days before the meeting.
  • Because most of the shareholders attending the general shareholders’ meeting are Thais, the shareholders’ meeting is conducted in Thai. However, for the benefit of communication and convenience for foreign shareholders, the Company prepares meeting invitations and related documents in Thai and English.
2. Protection of against Abuse of Insider Information and Conflicts of Interest

The company has specified guidelines to store and prevent the abuse of insider information in ethics for directors and employees to prevent abuse of insider information for personal gain and unlawful gains of others, which is considered as taking advantage of other shareholders or causing overall damage to shareholders with the following essential principles:

  • The company keeps insider information and has set procedures to prevent the use of insider information for self gain or gains for relations i.e. inside trading. The procedures concerning the leaking of insider information or secrets of company have been provided in the company’s policy and regulations manual as well as in the procedures concerning trading of securities. The use of inside information and conflicts of interest has also been provided in business ethics and has been communicated to directors, executives and employees.
  • The company prohibits directors, executives, employees and relevant persons to buy or sell securities of the company prior to the release of the financial statement and insider information to public and should wait until at least 24 hours after the release of information to public before buying or selling securities of the company. The company has established disciplinary actions for violations of use of inside information for self gain. These could include: written warning, wage cut, suspension without pay and termination. Disciplinary actions is taken depending upon wilfullness and severity of the violation.
  • Directors and executives have a duty to report their securities holding of the company and disciplinary actions in accordance with the Securities and Exchange Act B.E. 2535 (1992). If directors or executives buy or sell securities of company, they are required to report their securities holding of the company, including their spouses and minor children in accordance with Section 59 of the Securities and Exchange Act B.E. 2535 (1992) to the Securities and Exchange Commission within 3 working days and this information must be disclosed to public.
  • The board of directors have established guidelines to prevent directors and executives who have any personal interest in any transactions or on matters directly affecting the company to participate in the decision-making or approval process of the company. Prior to the board of directors meeting, directors who have any interest in any transactions are requested to disclose their interest in any transactions and that director has no right to vote on such issues.
  • The company has a simple shareholder structure and share price volatility is normal.
  • The company has complied with laws and regulations of the Stock Exchange of Thailand and the Securities and Exchange Commission. i.e. guidelines for reporting of connected transactions, guidelines of changes in securities holding, etc.
3. Stakeholder Information Disclosure

The company has specified the following guidelines on disclosure of stakeholder information of directors and executives for transparency to prevent problems due to conflicts of interest:

  • Directors are required to notify the company without delay when a director and family members have interests or are shareholders in any business with potential interests or conflict with the company having a direct or indirect stake in any contracts made by the company or when a director and family members hold securities in the company and affiliated companies. Stakeholder Directors and executives must be excluded from participation in discussions aimed at rendering opinions or voting to approve the aforementioned transactions.
  • Directors and executives are required to report securities held by the company at every meeting of the Board of Directors. The aforementioned agenda is to notify directors that directors and executives, including spouses and children who have not reached adult maturity and related persons according to Article 258 of the Securities and Exchange Act of B.E. 2535 (1992 A.D.), are under obligation to prepare and disseminate reports on security holdings, including reports on changes in security holdings for the SEC whenever securities are purchased, sold, transferred or received within three days from the securities purchase/sale date.
  • Directors and high-ranking executives are required to prepare reports on stakes held by directors and high-ranking executives, including related persons according to Securities and Exchange Commission Notification No. Tor Jor. 2/2552, which became effective on 1 July 2009.

In 2017, the company treated shareholders equally and there was no complaints of shareholder rights violation or the use of inside information for personal gain.

Section 3

Section 3 : The Role of Stakeholders

The company gives the importance on the rights of all groups of stakholders, regardless of whether the are inside stakeholders, i.e. company executives, employees, or outside shareholders, i.e. competitors, trade partners, customers, creditors, etc. The company realizes that the support and opinion of all groups of stakeholders shall be of benefit to the operation and to the development of business. Therefore the company shall follow the relavant laws and regulations to supervise the rights of stakeholders. Moreover, the company has established guidelines to promote cooperation between the company and each group of stakholders in order to create harmony.

1. Treatment of Each Stakeholder

The company has set the written guildlines in compliance with good corporate governance policy and business ethics to treat all groups of stakeholders, i.e. shareholders, customers, trade partners, creditors, competitors, employees, society and environment, including encouraging employees to follow the guidelines and also commit to respect the rights of sharesholders which are as follows:

Shareholders : The company performs duties to shareholders with honesty and fairness and manages business for stable progress and interest of shareholders by disclosing information to shareholders equally, regularly and completely. The company provides opportunities to propose opinions, suggestions, including either additional agenda items or candidates to serve as directors.
Employees : The company gives the importanace to employees who are the most valuable resource of the company and key to success in achieving the company’s goal. Therefore, the company gives imporance to personnel development and welfare and promotes participation of employees.

  • Establishes procedures of remuneration and welfare.
  • Establishes a clear remuneration policy for employees by assessing both long tern and short term operational result focused on finance, customers, internal management system, and learning and development.
  • Provides appropriate remuneration and welfare. i.e. salary, annual rewards, profident fund as well as life insurance and accident insurance for employees.
  • Provides orientation to employeess focusing on business ethics, anti-corruption policy, company core values, safety and quality system and necessary basic knowledge of company operations.
  • Establishes a policy to promote systematic personnel development by applying a competency model as standard for all types of personnel development plans, i.e, performance and competency assessment, training roadmap, individual development and succession plan, etc. There were 420 employees in 2017.
  • Encourages participation of employees in following the policy on how to treat all groups of stakeholders i.e. society, communities, customers, and also promotes activities for employees to recognize company core values which support treatment of stakeholders.
Customers : The company is committed to treat all customets eqaully and fairly and to meet customer satisfaction and trust by offering good quality services. Moreover, the company supports activities to build a good relationship with customers. i.e. company visits, siminars, customer meetings in order to promote a relationship and to listen to suggestions and complaints as well as participate in customers’ activities.
Trade Partners : The company has a policy to build good relationships with trade partners, to conduct business fairly, to treat trade partners equally for maximum benefits, to avoid any conflict of interest situations and to strictly follow the mission statement to acheive business benefits.
Creditors : The company has a policy to create a relationship with trade partners, to conduct business fairly, to treat trade partners equally for maximum benefits, to avoid any conflict of interest situations and to strictly follow the mission statement to acheive business benefits.
Competitors : The company has a policy to compete under the rules of fair business competition, refrain from seeking confidential information of business competitors through dishonest or improper means, and refrain from discrediting competitors through slander or take any action without establishing the truth.
Communities / Society / Environment : The company has a responsibility to communities and society to follow standards related to safety, security, occupational health and environment and address concerns that impacts natural resources and the environment.
2. Environmental, Occupational Health and Safety

The company gives importance to environmental, occupational health and safety by establishing the policy and setting the environmental, occupational health and safety committees in order to develop a management system to control, improve and prevent any damage that may occured from operations. The company conducts many activities, i.e. annual employee check up, big cleaning day, safey day and various training programs, etc.

3. Environmental Preservation and the Efficient Use of Resources

The company encourages the efficient use of resources for maximum benefits concerning environmental impacts and has stipulated systematic measurement to prevent impacts.

4. Respecting Human Rights 

The company has a policy to respect human rights for which directors, executives and employees have to follow the ethics on respecting human dignity, independent, personal rights, authority and human rights. The company also treats everyone equally without discrimination against gender, race and nationality.

5. Avoiding Infringement of Intellectual Property

The company has a policy and guidelines to respect by not violating intellectual property or copyrights for which directors, executives and employees have to follow the ethics on intellectual property and copyright.

6. Anti-Corruption

The Board of Directors has established and improved the policy on anti-corruption of the Company clearly and also determined the manual on anti-corruption measure to be the guidelines for directors, executives and employees. It focuses on preventing and fighting against all kinds of corruption directly and indirectly, including not involving with bribes and corruption with officers and entities in the public and private sector in order to acquire or maintain competition advantages. In addition, the Company appoints the Anti-Corruption Working Group to coordinate with executives and all sections in the organization in order to improve related rules, requirements and practices correspondingly and appropriately based on the current situations. Moreover, the policy and manual on anti-corruption measure are published to external persons. In 2016, the Company was verified to be a member of Private Sector Collective Action Coalition Against Corruption Council on April 22, 2016 from the Private Sector Collective Action Coalition Against Corruption.

7. Contact BWG

The company provides the effective way for stakeholders to communicate any suggestions, opinions, questions and complaints through Corperate Marketing and Communication Department, contact number 02- 012 7888 ext. 341 or www.betterworldgreen.com or Better World Green Public Company Limited 488 Soi Ladprao 130 (Mahatthai 2) , Ladprao Rd, Klongchan, Bangkapi, Bangkok 10240

8. Procedures for Whistle-Blower and Mechanisms for Whistle-Blower Protection

The Board of Directors has provided two effective ways for whistle-blowers to communicate any concerns directly to the executive level, i.e. to supervisors at each level, the internal control department, as well as directly to the board, i.e. the board and audit committee. The company has also assigned management to supervise and take the responsibility of communicating to their staffs so that they understand and follow business ethics and established procedures for whistle-blower protection strictly. The company has provided channel to receive any complaints, opinions, suggests, illegal or unethical practice, including suspicious behaviors that may indicate fraud or misbehavior. The company has established mechanisms for whistle-bloer protection.

Section 4

Section 4 : Disclosure and Transparency

1. Disclosure of Information

The company recognizes the importance of disclosure of information, both financial and non-financial, that is accurate, complete, transparent and in compliance with the criteria stipulated by the Securities and Exchange Commission and the Stock Exchange of Thailand. The company also recognizes other material information that may affect the price of the company’s securities and influences the decision-making process of its investors and stakeholders. The company has disseminated company information to shareholders, investors and general public through the information disclosure system of the Securities and Exchange Commission and the Stock Exchange of Thailand and is included on the company’s website at www.betterworldgreen.com

2. Preparation of Financial Reports

The company is responsible to prepare financial reports that is accurate, complete and transparent in order to preserve the company assets and prevent mis statement in accordance with accounting standard. The company is also responsible for reasonable and careful preparation of financial reports to ensure that stakeholders are confident of the financial reports prepared by the company. The board of directors, therefore, assigned an audit committee to verify the accuracy of financial reports and operations. The Board of Directors report for responsible financial statement covers the principles and the criteria stipulated by good corporate governance for listed companies as stipulated by the Stock Exchange of Thailand and is signed by the chairman and the managing director and presented together with the report of the auditor in the annual report.

In 2017, the company assigned Karin Audit Company Limited with capability and experience to be the independent auditor and was approved by the Securities and Exchange Commission. The financial statement was verified to be accurate in accordance with accounting standards and also passed the approval of audit committee and the board of directors before disclosure to shareholders.

3. Remuneration of Auditors

Audit fees In 2017, the company and subsidiaries paid audit fees of Baht 3,925,000 to Karin Audit Company Limited. Better World Green PCL. by 1,180,000 baht/Better West Care Co., Ltd. by 400,000 baht/Better World Transport Co.,Ltd. by 300,000 baht / Earth Tech Environment Co.,Ltd. by 150,000 baht / Be Green Development Co.,Ltd. by 160,000 baht
However, the audit firm and selected auditors are independent and have no relationship with and benefits from the Company, its executives, major shareholders or individuals related to such persons.
Other Fees – None –
4. Investor Relations

The company recognizes the importance of information about company, both financial and non-financial that influences the decision-making process of its shareholders and stakeholders. The executives place importance on disclosure of information, that is accurate, complete, regular, timely and in accordance with the criteria stipulated by the SEC and the SET. The company, therefore, assigned the Corporate Marketing and Communication Department to disclose material information about company and to supervise the financial reporting system, as well as other material information that may affect the price of company’s securities, i.e. financial statements, operational results disclosed through the SET portal to investors. The company presented operational results and disclosure information to investors, shareholders and relevant persons under direct and indirect methods as follow.

Direct : The company presents its operational results to the securities analysts, investors and employees regularly in the form of analyst meetings, during meeting presentations and company visits where executives are met to enquire about progress of its operational results.

Indirect : The company provides information about the company, operational results, financial reports, including other reports through the Stock Exchange of Thailand and can be found under the Investor Relations tab of the Stock Exchange of Thailand website www.set.or.th or the company’s website www.betterworldgreen.com in Thai and English.

For further information or if investors have any questions, please contact the Corporate and Marketing Communication Department, contact number 0-2012-7888 ext. 341 or at www.betterworldgreen.com

5. Information Disclosure System

  • The company recognizes the importance of disclosure of company’s information, both financial and non-financial, that is accurate, complete and transparent and does so through the SET Information Disclosure System, the Securities and Exchange Commission of Thailand website, the company’s website and by mail.
  • The company has disclosed information in accordance with the criteria stipulated by the Securities and Exchange Comission of Thailand  and the Stock Exchange of Thailand.  Securities Management Department is responsible for information disclosure.
  • The company has assigned the Corporate Marketing and Communication Department, contact number 0-2012-7888 ext. 341 to be the company’s representative to communicate with investors, shareholders, securities analyst and other persons.

The Security and Exchange Commission has never asked the company to ammend disclosed financial statements. Annual and quarterly financial statements were disclosed to shareholders and investors in a timely manner.

Section 5

Section 5 : Responsibilities of the Board of Directors

The duties and responsibilities of the Board of Directors include the determination of the Company’s policy, vision, mission, direction, and operation target. In addition, the Board of Directors also supervises and assesses the management and operation through the subcommittees with an objective to increase shareholder value in the long run. In order to achieve this, the Board of Directors must ensure that its duties are carried out in compliance with the laws, objectives and the Company’s Articles of Association. Moreover, the Board of Directors must be mindful of corporate governance, conflicts of interest, code of conduct, and business ethics.

The Board of Directors is determined and committed to build the Company and its subsidiaries as a leading organisation that is perceived. Resilient management, and competent personnel that play a key role in achieving the Company’s vision, mission, and strategy. The Board of Directors has the necessary leadership, vision, and independence to make decisions and has the duties and responsibilities to oversee the business in the best interest of the shareholders. The Board of Directors has the duties and responsibilities to the Company’s shareholders to monitor the performance of the Management where the duties of the Board of Directors and the Management are clearly separated.

1. The Structure of the Board of Directors

Board of Directors, Board Diversity forms in terms of Professional skills as well as sex, knowledge, ability and experience in various fields related to the business of the company also plays an important role in overseeing, monitoring and evaluating the Company’s performance to follow the map independently. There are currently 9 board members 6 Directors who are non Executive Director and 3 Directors who are Executive Director were 66.67% and 33.33%, respectively by 3 in 6 of the total board member are the directors who are non Executive Director. shall serve as the Audit Committee Directors to be considered as representatives of the shareholders in performing of the duty of supervising the company’s operations for accuracy and transparency.

According to company regulations, one-third of all directors shall be released from directorship at every annual general meeting. If the number of directors to be released from office cannot be divided into three equal parts, the number that is closest to one-third, but not exceeding the amount of one-third of all the directors shall be used. The directors leaving office at the first and second year after the registration of the company shall draw lots to determine who will leave.  For subsequent years, the director who has served in the position longest will leave office and directors who have been released from office may be reelected.

Also, the company has a secretary to fulfill duties and responsibilities according to the Stock and Exchange Act such as suggestions in the areas requiring acknowledgement by the board of directors and performance of the duty of care for the activities of the board of directors including coordinating actions according to the decision of the board of directors. Furthermore, each meeting must be allocated sufficient time for the meeting’s agendas approval and consideration. Also, minutes of the meeting are recorded in writing and the minutes which are approved by the board of directors are collected for further approval of the committees

2. The Roles, Duties and Resposibilities of the Board of Directors

1. Elect a person who possesses the qualifications and does not have prohibited attributes stated in the Company Articles of Association to replace the vacant director position due to reasons other than completion of term.

2. Assign one or several directors or other persons to act on behalf of the Board of Directors.

3. Appoint other persons to operate the Company’s business under supervision of the Board of Directors or may assign a power of attorney to act on behalf within the appropriate period, including consolidating or segregating or replacing the entire or part of the authority of the involved directors, and the Board of Directors may occasionally cancel, terminate, change or amend such authority.

4. Appoint 3 specific committees, namely the Audit Committee, the Nomination and Remuneration Sub -Committee, and the Risk Management Committee to screen significant matters with care and efficiency.

5. Appoint a Company Secretary according to the Securities and Exchange Act to prepare and maintain documents and other matters as determined by the Capital Market Supervisory Board as well as to facilitate the Board’s and the company’s business, such as meetings of the Board and shareholders, regularly provide the Directors and the Company with legal advice and remind them of the various regulations that they need to know and comply with, as well as ensuring that Directors and the Company disclose correct, complete and transparent information

6. Perform duty with accountability and duty of care. Directors and executives shall perform their duties as other persons of ordinary prudence or business operators shall act under the same situation.

7. Perform duty with integrity for the ultimate benefits of Company and with righteous objectives and take no action that may cause significant conflict of interest with Company

8. Operate the Company’s business in conformity with laws, objectives, Articles of Association and resolutions of the shareholders’ meeting with integrity, morals, and business ethics as well as try its best to cautiously safeguard the interests of Company’s and shareholders

9. Set directions, goals and business policies as well as direct the management to operate efficiently according to the Company’s policies and plans to achieve corporate goals under good corporate governance, thus maximizing the Company’s economic value and the wealth of its shareholders.

10. Monitor the company’s business operations at all times and conscientiously comply with the law and the company’s specifications in related contracts. Stipulate that the management report to the company’s Board of Directors on the company’s work performance and other relevant issues for acknowledgement in Board of Directors’ meetings. The objective is to ensure that the company’s business operations are effective.

11. Manage business for sustainable value, which includes sound performance, creating value with long-term perspectives, ethical and responsible business that benefits or eases socio-environment impacts (Good Corporate Citizen), and resilience to changes.

12. Hold at least three (3) monthly meetings of the Board at the venue set by the Board of Directors.

13. Independent directors and external directors are ready to independently exercise discretion in considering the setting of strategies, managing work, using resources, appointing directors and setting business operation standards. They are also ready to object to the actions of other directors or the management in cases where there are differences of opinion on matters with impact on the equality of every shareholder.

14. Directors who have conflict of interest in particular matters shall have no right to voteon the matters.

15. Each Director cannot hold a Director position in a listed company in SET more than five companies.

16. Directors shall not operate other businesses having the same nature and competing directly with the Company, or shall not be a partner in a limited partnership or a partner with unlimited liability in a limited partnership, or a director in other public limited or private companies operating business of the same nature and directly competing with company, whether for personal or others’ benefits, except the director informs the shareholders’ meeting prior to the appointment resolution.

17. Provide balance sheets and income statements as well as audit report of the auditor, all of which are to be approved by the Audit Committee, at the end of accounting year of the Company. Such information will be disclosed in the annual reports and submitted to the annual general meeting of shareholders within 4 months after the end of the accounting year

18. Establish a corporate governance policy and code of conduct to guide Directors and employees, with an annual review and assessment. กรรมการ และพนักงานรวมถึงทบทวนเป็นประจำ

19. Exemplify compliance with the corporate governance policy and code of conduct, together with the Stock Exchange of Thailand’s (SET’s) policy on good practices for Directors of lited companies.

20. Ensure reliable accounting system, financial report and audit report to be submitted to the Audit Committee as well as set up an internal audit unit and ensure efficient evaluation processes of internal control and internal audit.

21. Prepare accurate minutes and resolutions of the meetings of shareholders and Board of Directors and the reports shall be kept at the Company’s office. The reports, signed by the chairman of the meeting or approved by the next meeting, is considered the evidence of the matters appeared in the minutes, and resolutions and other considerations recorded in the minutes shall be considered correct.

22. Deliver the following documents to the shareholders together with the invitation letter to the annual general shareholders’ meeting:

  • Copies of balance sheet and income statement audited by the auditor together with an audit report
  • company’s annual report

23. Dedicate time and effort in formulating vision, direction and strategy through full opinion expression and with adequate research on information useful for formulating such direction as well as consider possible risks in order to ensure that the executives would be able to concretely and effectively implement the vision, direction and strategy

24.Review and participate in the vision and mission to ensure that management and employees are oriented in the same direction. the Board of Directors shall review and approve the Company’s vision and mission regularly. And give approval Follow up and keep the management team in line with the direction and strategy of the organization.

25. The company’s board of directors has the authority to appoint, assign or recommend a Sub-committee director or task force to make consideration or take action in certain areas as the company’s board of directors benefit.

26. Establish a risk management policy with efficient risk management and internal control systems that cover the whole organization. The Board of Directors shall also require the management to regularly report risk management results and possible risk management guidelines, with full disclosure in the annual report

27. Provide appropriate system or mechanism for top executive’s remuneration to Ensure good incentives in both short and long term

28. Report their interests and the interests of concerned parties. The reported interests are those related to the operations of company’s and its subsidiaries. Updated reports shall also be submitted whenever there are changes. Directors are required to fill in the information on the interests of their own and related parties in the conflict of interest report of the directors as required

29. Maintain the Company’s inside information obtained from their job performance and refrain from exploiting such information for personal or other parties’ gains. Undertake no securities transactions at least one month prior to announcement of financial statements and at least three days after such announcement

30. Monitor and solve conflict of interest, including connected transaction, and concentrate on significant transactions to ensure the ultimate benefits of shareholders and stakeholders

31. Establish a suitable executive compensation system to inspire them and benchmark them with prevailing industry practices, linking it with Key Performance Indicators (KPIs). Short-term compensation means monthly salaries and bonuses; long-term compensation is individually decided, including Employee Stock Option Program.

32. Provide appropriate communication channels with each group of shareholders as well as evaluate the information disclosure to ensure correctness, lucidity, transparency, reliability, and high standards.

Term of Office of Directors

1. A director shall be appointed for a term of office of 3 years and a retiring director is eligible for re-election. The Company has no restrictions on re-election of retiring director and age of directors. However, the Company mainly considers their abilities to perform duties.

2. Term of office of directors is in accordance with the Company’s Articles of Association. At every annual general meeting, one third of the Directors who are subject to retirement by rotation shall retire. The director to retire by rotation shall be those who have been longest in office since their last appointment and the retiring director is eligible for re-election.

3. Where a vacancy occurs in the Board of Directors for reasons other than the retirement by rotation, the Board shall elect a person who is qualified and is not prohibited under Section 68 of the Public Limited Companies Act B.E.2535 by a vote of not less than three-fourth of the number of shareholders as the substitute Director at the next meeting of Board of Directors. The substitute Director shall hold office only for the remaining term of office of the Director whom he or she replaces.

4. An independent director shall be appointed for a term of office of not more than 3 consecutive terms or not more than 9 years, whichever is longer. If the Board of Directors deem that it is necessary to hold office more than 3 consecutive terms or more than 9 years, the tenure of such independent director shall be extended.

High-Level Executives Succession Plan 

The Board of Directors is aware of the significance of human resources so the Nomination and Remuneration Committee is established to prepare the succession plan for the position of Chief Executive Officer and high-level executives from the department manager level or higher level and report directly to the Chief Executive Officer (CEO) based on the stipulated rules, including consider and review such plan annually.

Policies and Methods of Practice in Positions As Directors of Other Companies for Directors and Executives

The Board of Directors gives importance to the performance efficiency of directors, thereby enabling directors to fully devote time to governing the company’s business. Therefore, policy has been set to limit the number of other registered companies in which directors and executives can hold positions as directors to no more than five other registered companies. Currently, no directors of the company hold positions exceeding set criteria.

Leadership and Vision

The Board of Directors participates in setting short-term and long-term vision, obligations and strategies including goals and business plans by annually revising the company’s vision, obligations, strategies and business plans. Furthermore, the Board of Directors has set success indicators for the organization in each aspect such as growth building and finance including preparation of vital work systems such as the internal control system and the risk management system. The Board of Directors monitors management performance by stipulating that the Managing Director make quarterly reports in order to review and ensure effective company performance.

Business Governance Policy

The company has established a written policy for governing the business and the Board of Directors will hold regular reviews of these policies for adherence to the aforementioned policy. Moreover, the company will act according to the rules and various regulations set forth by the Securities and Exchange Commission and the Stock Exchange of Thailand and will disclose reports on the direction of the business in the annual reports (Form 56-2) and in the form showing the list of annual information (Form 56-1). It is also disseminated at www.betterworldgreen.com. Business care policy is composed of governance in various areas as follows:

1. Shareholder Rights : The company gives importance to shareholders as investors in securities and owners of the company. Therefore, the company promotes basic legal rights among shareholders such as shares in business profits, purchase/sale or transfer of shares, sufficient business news and information, attendance at meetings to exercise the right to vote on appointment or removal of directors, set remuneration for directors, appoint auditors and specify auditing fees including issues with impact on the company. In addition to promoting basic rights among shareholders, the company has equitable care and treatment of shareholders such as by providing important current information via websites, arranging for shareholders to visit the business and avoidance of any actions in violation or limitation of shareholder rights.

2. Equitable Treatment of Shareholders : The Board of Directors oversees and reviews corporate governance structure regularly to build confidence in the equitable and fair treatment of every shareholder, including minor shareholders, foreign shareholders and institutional investors along with ensuring that shareholder care processes are not difficult or unreasonably expensive. Shareholders have the right to participate in decision-making and learn about the outcomes of the company’s decisions on important issues prescribed by law or company regulations. Furthermore, the company has specified guidelines to store and prevent the abuse of insider information in ethics for directors and employees to prevent abuse of insider information for personal gain and unlawful gains of others, which is considered as taking advantage of other shareholders or causing overall damage to shareholders with essential principles and practice guidelines on disclosure of stakeholder information by directors and executives for the purpose of transparency and preventing conflicts of interest.

3. Role of Stakeholders : The company gives importance to the rights of every stakeholder group, regardless of whether they are inside stakeholders such as company employees, executives or outside shareholders such as shareholders, competitors, trade partners, customers and creditors, etc. The company realizes that support and opinions of every stakeholder group benefiits the operation and development of the company’s business. Therefore, the company will follow the law and relevant regulations to ensure good care for the aforementioned rights of stakeholders. Moreover, the company promotes cooperation between the company and each stakeholder group to build unity.

4. Disclosure of Information and Transparency : The company recognizes the importance of disclosing both financial and general information that is accurate, complete, transparent and compliant with the criteria set by the Securities and Exchange Commission and the Stock Exchange of Thailand. The company also recognizes other material information with impact on the price of the company’s securities and influences the decision-making process of its investors and stakeholders. The company has disseminated company information to shareholders, investors and the general public via channels and information dissemination media of the Securities and Exchange Commission and the Stock Exchange of Thailand including the company’s website at www.betterworldgreen.com.

5. Responsibilities of the Board of Directors : The Board of Directors has an important role incorporate governance for maximum benefits of the company and is responsible for performance of duties to shareholders with independence from the management.

Zero Tolerance Policy on Bribery and Corruption

The company is commited to zero tolerance policy against every type of bribery and corruption. To operate in a business at risk for corruption, and with careful consideration and practice, the company has prepared written zero tolerance policy against bribery and corruption along with stipulating that the company and subsidiaries comply with anti-bribery and anti-corruption policies with the aim of pushing for and maintaining corporate culture by adhering to the fact that “corruption is unacceptable in transactions with the public and private sector” as disseminated by the company in www.betterworldgreen.com.

Operational Guidelines Zero Tolerance Policy against Bribery and Corruption

1. The company has zero tolerance policy against bribery and corruption while complying with all anti-bribery and anti-corruption laws in Thailand.

2. The company will not directly or indirectly participate in bribery and corruption. The company is committed to implementing an effective anti-bribery and anti-corruption system.

3. Company directors, executives and employees at every level are required to comply with the zero tolerance policy against bribery and corruption by not participating directly and indirectly in corruption and bribery of public and private officials such as the personnel of companies involved in transations with the company to gain or maintain businesses or competitive advantages.

5. Employees are under obligation to neither neglect nor ignore. When actions fitting the scope of corruption are encountered, employees are required to notify supervisors or the persons responsible and cooperate in investigating the facts.

6. Any action under the anti-corruption policy is to implement practice guidelines set out in the company’s business ethics and regulations, including related company operational manuals and any other practice guidelines specified by the company in the future.

7. Corruption is a violation of the company’s business ethics requiring consideration for disciplinary action based on regulations set forth by the company. Furthermore, corruption may result in penalities according to the law if the aforementioned action is illegal.

8. The company will give justice and protection to employees who have reported or cooperated in reporting corruption involved with the company.

9. The company recognizes the importance of communication and public relations to build knowledge and understanding among company directors, executives, employees and persons associated with the company on topics requiring compliance with this anti-corruption policy.

10. The company is committed to building and maintaining corporate culture with a firm belief that corruption is unacceptable in transactions with the government sector and the private sector based on protocol.

Business Ethics

The Board of Directors has established ethics to provide guidelines and good recommended practices for directors, executives and employees to uphold as guidelines for performance of duty in line with the company’s mission with sincerity, honesty and fairness in its treatment of the company, every stakeholder group, the general public and society. Furthermore, the company designated a system to regularly monitor practices according to the aforementioned guidelines. The company has provided continual trainings and explanations for employees to comply with business athics. The company’s directors, executives and employees are under obligation to strictly adhere to ethics. Supervisors at every level are under obligation to observe and promote compliance with designated ethics among subordinates along with conduct aimed at creating a good example to promote compliance among employees. The company disseminates its business ethics at www.betterworldgreen.com.

Internal control systems

The board of directors places importance on the internal control systems both at the executive level and the operational level in order to ensure efficient operations.  Furthermore, the company has clearly set forth duties and authority for the executives and employees in writing, with respect to control over and use of the company’s assets to generate profit. The company has also divided the duties of employees and controllers with separate audits in order to create a balance between each other.

The company has established an Internal Audit Department to audit the primary operations and significant financial activities of the company to assure performance in the specified direction that is effective and in compliance with the laws and specifications related to the company’s internal control systems. The audit department examines significant items continually with reports on the findings sent directly to the audit committee. The internal audit is able to fully inspect and maintain a balance

Appointment and Consideration of Auditor’s Remunerations

The Board of Directors gives consideration to selecting, nominating and removing independent persons to function as the company’s auditors as well as propose auditor remunerations. Proposals are made by the Board of Directors at meetings of shareholders for approval. Accordingly, the Board of Directors and Audit Committee view that Karin Audit Co., Ltd. has professional expertise, independence and neutrality with continuous experience in auditing work in auditing and having effective knowledge in the company’s information and other companies in the group. Hence, the audit fee for 2017 was set at the amount of 3,925,000 baht (Better World Green PCL. by 1,180,000 baht/Better West Care Co., Ltd. by 400,000 baht/Better World Transport Co.,Ltd. by 300,000 baht / Earth Tech Environment Co.,Ltd. by 1,850,000 baht /Be Green Development Co.,Ltd. by 160,000 baht ).

At the ordinary meeting of shareholders of 2017, the meeting approved the appointment of the auditor and auditing fees as proposed by the Board of Directors.

Risk Management

The board of directors set clear specific and measurable goals for business performance. The executives compare actual performance outcomes against the goals determined by internal and external evaluations by assessing risk factors, analysis of causal factors and events that cause risk and also assigned the related department to continuously monitor the risks and report the progress to the supervisors.

Conflicts of Interest

The board of directors has a policy for preventing conflict of interest on the principle that any decision to conduct business activities will be done for the best interest of the company and should avoid actions that cause conflict of interest. It requires those who are involved or have a conflict of interest to notify the company of the relationship or interests in the transaction, and they shall not participate in the decision-making including having no approval authority for such a transaction.

If there are items that may cause conflicts to occur  that do not fall under regular trading procedures or comply with regular trading terms it must be presented at the meeting of the board of directors for approval. The Audit Committee shall carefully consider the appropriateness and present at the meeting of the board of directors and / or the shareholders’ meeting (as the case may be.) The company must comply with the rules and regulations set forth by the board of directors overseeing stocks and stock exchanges and the Stock Exchange of Thailand and will disclose the reports on the direction of the business in the annual reports and in form showing the list of annual information (form 56-1).

Internal Control Systems

The board of directors considers corruption a major risk to the organization.  Therefore, the measures to control corruption are as follows:

1. Preventive measures: set the organization to control and manage, providing a written code of ethical conduct and promoting compliance with the code of ethical conduct, providing a good internal control system, and evaluation of internal controls of each operational unit.

2. Supervisors at each level are responsible to prevent, detect and investigate fraud and errors in the operation. In addition, the internal audit unit that is independent of the executive, reviews the rules, regulations and monitors risk alarms.

3. The investigation must be fair to the accused and afford appropriate protection to the informant or whistle blower.

Reports of the Board of Directors

The board of directors is responsible for important business operations and the direction of the business, general financial statements of the company and subsidiary companies and financial information appearing to the public in the form of annual lists of information and annual reports. Financial statements will be in accordance with generally accepted accounting standards in Thailand and will be audited by a licensed auditor, licensed by the Security and Exchange Commission. The board of directors must select appropriate accounting policies and ensure it is followed with cautious judgment and best organizational estimation. Significant information must be sufficiently disclosed in the remarks section of the financial statement.  The board of directors must ensure that effective internal control systems  are in place to be reasonably sure that the accounts are accurate and complete and prevent misrepresentation.

The board of directors appoints an Audit Committee comprising of directors who are not executives and have sufficient independence to be responsible for the quality of financial reports and internal control systems. The board also appoints subcommittee of Risk Management consisting of independent directors and senior executives who are responsible for evaluating the risks in the company’s various operating systems.

3. Protection of against Abuse of Insider Information for Personal Gain

The company has the following policies and methods for preventing directors and executives from using the company’s insider information that is not disclosed to the public for personal gain, including buy and sell securities:

1. Directors and executives have a duty to report their securities holding of the company, including their spouses and minor children in accordance with Section 59 of the Securities and Exchange Act B.E. 2535 (1992) and disciplinary actions in accordance with Section 275 of the Securities and Exchange Act B.E. 2535 (1992) as well.

2. Directors and executives have a duty to report their securities holding of the company in accordance with Section 59 of the Securities and Exchange Act B.E. 2535 (1992) to the Securities and Exchange Commission within 3 working days since the change of securities holding was amend and the this copy must be submitted to the Securities and Exchange Commission in the same day.

3. The company prohibits directors, executives, and relevant persons who received insider information which may effect to the price of securities buy or sell securities of the company prior to the release of the financial statement and insider information to public at least 1 month and should wait until at least 24 hours after the release of information to public before buying or selling securities of the company.

4. The company has established disciplinary actions for violations of use of inside information for self gain. These could include: written warning, wage cut, suspension without pay and termination. Disciplinary actions is taken depending upon wilfullness and severity of the violation.

1. การควบคุมภายใน

สรุปความเห็นของคณะกรรมการบริษัท

ระบบการควบคุมภายในที่ดีสามารถป้องกัน และลดความเสี่ยงหรือความเสียหายต่างๆ ที่อาจเกิดขึ้นต่อองค์กรได้เป็นอย่างดี บริษัทฯ ได้นำหลักการกำกับดูแลกิจการที่ดี (Good Corporate Governance) เป็นแนวทางหนึ่งในการกำกับดูแลการดำเนินงานของบริษัทฯ บริษัทฯ ได้รับการรับรองเป็นสมาชิกแนวร่วมปฏิบัติของภาคเอกชนไทย ในการต่อต้านการทุจริต

ทั้งนี้คณะกรรมการบริษัทฯ ได้มอบหมายให้คณะกรรมการตรวจสอบ เป็นผู้สอบทาน ติดตามประเมินผลอย่างสม่ำเสมอ และรายงานผลการปฏิบัติงานต่อคณะกรรมการบริษัทฯ ทราบเป็นประจำ

ซึ่งในการประชุมคณะกรรมการบริษัทฯ ได้พิจารณาระบบการควบคุมภายในของฝ่ายบริหารที่ผ่านการพิจารณาของคณะกรรมการตรวจสอบแล้วมีความเห็นตรงกันว่า บริษัทฯ มีระบบควบคุมภายในที่เหมาะสม และเพียงพอในการดูแลการดำเนินงานให้เป็นไปตามเป้าหมาย วัตถุประสงค์ กฎหมาย ข้อกำหนดที่เกี่ยวข้องได้อย่างมีประสิทธิภาพ โดยบริษัทฯ ได้จัดให้มีบุคลากรอย่างเพียงพอที่จะดำเนินการตามระบบได้อย่างมีประสิทธิภาพ และให้ความสำคัญต่อการควบคุมภายในอย่างต่อเนื่อง รวมทั้งมีระบบควบคุมภายในในเรื่องการติดตามควบคุมดูแลการดำเนินงานของบริษัทย่อยให้สามารถป้องกันทรัพย์สินของบริษัทฯ และบริษัทย่อยจากการที่กรรมการหรือผู้บริหารนำไปใช้โดยมิชอบหรือโดยไม่มีอำนาจ รวมถึงการทำธุรกรรมกับบุคคลที่อาจมีความขัดแย้งและบุคคลที่เกี่ยวโยงกัน อย่างเพียงพอแล้ว สำหรับการควบคุมภายในในหัวข้ออื่น คณะกรรมการบริษัทฯ เห็นว่า บริษัทฯ มีการควบคุมภายในที่เพียงพอแล้วเช่นกัน ตลอดจนในปีที่ผ่านมาคณะกรรมการตรวจสอบ และคณะกรรมการบริษัทฯ ไม่เคยได้รับรายงานว่ามีข้อบกพร่องที่เป็นสาระสำคัญจากผู้สอบบัญชีและฝ่ายตรวจสอบภายในแต่อย่างใด

นอกจากนี้ ผู้สอบบัญชีของบริษัทฯ คือ นายจิโรจ ศิริโรโรจน์ ผู้สอบบัญชีรับอนุญาตเลขที่ทะเบียน 5113 ซึ่งเป็นผู้สอบทานงบการเงินรายไตรมาสและผู้ตรวจสอบงบการเงินประจำปี 2560 สิ้นสุดวันที่ ธันวาคม 31 2560 มิได้แสดงความเห็นว่า บริษัทฯ มีข้อบกพร่องที่มีสาระสำคัญเกี่ยวกับระบบการควบคุมภายใน ในรายงานการสอบบัญชีดังกล่าวแต่ประการใด

อนึ่ง บริษัทฯ ได้ให้ความสำคัญใน 5 องค์ประกอบหลักสำหรับการควบคุมภายใน ดังต่อไปนี้

1. การควบคุมภายในองค์กร (Control Environment)

กำหนดวิสัยทัศน์ พันธกิจ และเป้าหมายการดำเนินธุรกิจไว้อย่างชัดเจน เพื่อเป็นแนวทางในการ ปฏิบัติของฝ่ายบริหารและพนักงาน และมีการติดตามอย่างสม่ำเสมอเพื่อให้การปฏิบัติงานเป็นไปตามเป้าหมายโดยคำนึงถึงความเป็นธรรมต่อคู่ค้าตลอดจนผู้ร่วมลงทุน เพื่อประโยชน์ของบริษัทในระยะยาว

บริษัทฯ จัดโครงสร้างองค์กรให้มีความเหมาะสม สามารถอำนวยให้ฝ่ายบริหารดำเนินงาน ได้อย่างมีประสิทธิภาพเพื่อรองรับการเติบโตของธุรกิจและปรับปรุงเมื่อสภาพแวดล้อมเปลี่ยนแปลงไป

การกำหนดนโยบายการกำกับดูแลกิจการจรรยาบรรณธุรกิจ นโยบายต่อต้านการให้สินบน และการคอร์รัปชั่นเป็นลายลักษณ์อักษรสำหรับกรรมการ ผู้บริหาร และพนักงานของบริษัทฯ และบริษัทย่อย ยึดถือปฏิบัติอย่างเคร่งครัด ที่คลอบคลุมถึงบทลงโทษ ช่องทางรับข้อร้องเรียน และการคุ้มครองต่อผู้แจ้งเบาะแส ซึ่งมีวัตถุประสงค์เพื่อที่จะส่งเสริมค่านิยมและวัฒนธรรมองค์กร โดยมุ่งหวังว่าพนักงานทุกคนจะร่วมกันสอดส่องดูแล หรือร้องเรียนเมื่อพบพฤติกรรมที่ไม่เหมาะสม อันจะส่งผลให้เกิดการพัฒนาองค์กรสู่ความยั่งยืน

ทั้งนี้ ในปี 2560 บริษัทฯได้รับรางวัลแห่งความภาคภูมิใจกับรางวัล “ESG 100 Certificate” ประจำปี 2560 ต่อเนื่องเป็นปีที่3 ในฐานะเป็น 1 ใน 100 ที่ได้รับการคัดเลือกจาก 656 บจ.จดทะเบียนทั่วประเทศในตลาดหลักทรัพย์แห่งประเทศไทย ที่มีการดำเนินงานโดดเด่นในผลประกอบการทางการเงินและให้ความสำคัญกับการสร้างคุณค่าร่วมตลอดห่วงโซ่ธุรกิจทั้งมิติสิ่งแวดล้อม สังคม และบรรษัทภิบาล (Environmental, Social and Governance : ESG) รวมถึงบริษัทได้เข้าร่วมและได้รับรางวัลคุณภาพ “CSR-DIW Continuous Award 2017” ภายใต้โครงการส่งเสริมโรงงานอุตสาหกรรมให้มีความรับผิดชอบต่อสังคมและอยู่ร่วมกับชุมชนได้อย่างยั่งยืน ที่จัดขึ้นโดย กรมโรงงานอุตสาหกรรมกระทรวงอุตสาหกรรมอันเป็นรากฐานสำคัญในการส่งเสริมศักยภาพธุรกิจให้มีความเข้มแข็ง สร้างความเชื่อมั่นและผลตอบแทนที่ดีในระยะยาวแก่ผู้ลงทุน นำไปสู่การยกระดับพัฒนาคุณภาพธุรกิจให้เติบโตได้อย่างยั่งยืนมั่นคง

2. การประเมินความเสี่ยง (Risk Assessment)

บริษัทฯ ได้มีการแต่งตั้งคณะอนุกรรมการบริหารความเสี่ยงเพื่อให้มั่นใจว่า บริษัทฯ มีการบริหาร และจัดการความเสี่ยงได้อย่างมีประสิทธิภาพและประสิทธิผล

บริษัทฯ ตระหนักถึงความสำคัญของการประเมินความเสี่ยงว่าเป็นเครื่องมือที่บ่งบอกล่วงหน้า ถึงสัญญาณ ที่อาจสร้างความเสียหายให้แก่บริษัทฯ ดังนั้นบริษัทฯ จึงได้จัดทำการประเมินความเสี่ยงทั้งจากภายในและภายนอกองค์กร รวมทั้งปัจจัยเสี่ยงที่อยู่นอกเหนือการควบคุมของบริษัทฯ ทั้งนี้ บริษัทฯ ได้ให้มีการกำหนดมาตรการในการบริหารความเสี่ยง เพื่อเป็นการลดผลกระทบที่อาจเกิดขึ้นกับองค์กรได้ และให้มีการทบทวนมาตรการในการบริหารความเสี่ยงอย่างสม่ำเสมอ

ในขณะเดียวกัน ทุกหน่วยงานที่อยู่ในระบบมาตรฐานการจัดการนั้น บริษัทฯ ได้จัดทำระเบียบการกำหนดบริบทองค์กรและประเมินความเสี่ยงธุรกิจเพื่อกำหนดวิธี/แนวทางในการกำหนดบริบทขององค์กรผู้มีส่วนได้-ส่วนเสียและการประเมินความเสี่ยงธุรกิจและนำผลการประเมินความเสี่ยงธุรกิจที่ได้มาพิจารณากำหนดมาตรการควบคุมความเสี่ยงในแต่ระดับและนำไปสู่การบริหารความเสี่ยงได้อย่างเหมาะสมและมีประสิทธิภาพขององค์กร

3. การควบคุมการปฏิบัติงาน (Control Activities)

บริษัทฯ ให้ความสำคัญต่อระบบควบคุมภายใน เพื่อให้เกิดประสิทธิภาพในการดำเนินงาน โดยบริษัทฯ มีการกำหนดภาระหน้าที่และอำนาจในการดำเนินการของผู้บริหารและผู้ปฏิบัติงานไว้เป็นลายลักษณ์อักษรอย่างชัดเจน มีการควบคุมดูแลการใช้ทรัพย์สินของบริษัทฯ ให้เกิดประโยชน์ และมีการแบ่งแยกหน้าที่ปฏิบัติงาน และผู้ติดตามควบคุมและประเมินผลออกจากกัน เพื่อให้เกิดการถ่วงดุลและตรวจสอบระหว่างกันอย่างเหมาะสมรวมทั้งการนำเทคโนโลยีที่เหมาะสมมาใช้ในกระบวนการปฏิบัติงานอย่างเหมาะสม

บริษัทฯ มีนโยบายเพื่อให้การพิจารณาอนุมัติธุรกรรมคำนึงถึงประโยชน์สูงสุดของบริษัทฯ เป็นสำคัญ และพิจารณาโดยถือเสมือนเป็นรายการที่กระทำกับบุคคลภายนอก

4. ระบบสารสนเทศและการสื่อสารข้อมูล (Information & Communication)

บริษัทฯ กำหนดให้มีการพัฒนาระบบสารสนเทศอย่างสม่ำเสมอ เพื่อให้การปฏิบัติงานเป็นไปอย่างมี ประสิทธิภาพ และเพื่อให้เอื้ออำนวยต่อการปฏิบัติงานของผู้บริหารและพนักงานที่เกี่ยวข้อง และบริษัทฯ ได้ให้ความสำคัญต่อความถูกต้อง เชื่อถือได้ และความทันเวลาของข้อมูลสารสนเทศต่างๆ โดยเฉพาะข้อมูลที่มีสาระสำคัญ เพื่อให้การตัดสินใจในเรื่องต่างๆ เป็นไปอย่างถูกต้อง และทันท่วงที โดยบริษัทฯ ได้จัดให้มีช่องทางการสื่อสารทั้งภายในและภายนอกองค์กรเป็นไปอย่างมีระบบและมีประสิทธิภาพ นอกจากนี้ ได้ให้มีการบันทึกข้อมูลทางด้านบัญชีให้เป็นไปตามมาตรฐานทางบัญชีที่รับรองทั่วไป และบันทึกข้อมูลทางบัญชีอย่างสม่ำเสมอ และในด้านของสารสนเทศที่จัดส่งให้แก่คณะกรรมการบริษัทและผู้ถือหุ้นบริษัทฯ ดำเนินการจัดส่งเป็นการล่วงหน้าก่อนวันประชุมเพื่อให้มีข้อมูลเพียงพอต่อการตัดสินใจ

5. ระบบการติดตาม (Monitoring Activities)

บริษัทฯ จัดให้มีระบบข้อมูลที่มีประสิทธิภาพเพื่อให้คณะกรรมการบริษัทฯ และผู้บริหารสามารถ ติดตามข้อมูลได้อย่างถูกต้องและทันท่วงที พร้อมกับสามารถทบทวนประเมินผล แนะนำและปรับปรุงเกี่ยวกับแผนการดำเนินธุรกิจได้ ควบคู่ไปกับฝ่ายตรวจสอบภายในที่ทำการตรวจสอบการปฏิบัติงานอย่างต่อเนื่องตลอดทั้งปี ซึ่งฝ่ายตรวจสอบภายในได้ดำเนินการตรวจสอบระบบควบคุมภายในอย่างสม่ำเสมอตามแผนงานการตรวจสอบประจำปี และรายงานโดยตรงต่อคณะกรรมการตรวจสอบ โดยผลการตรวจสอบที่ผ่านมาไม่พบว่ามีข้อบกพร่องที่เป็นสาระสำคัญต่อระบบการควบคุมภายในแต่ประการใดซึ่งฝ่ายตรวจสอบภายในมีหน้าที่ตรวจสอบเพื่อให้มั่นใจได้ว่า การปฏิบัติงานหลักและกิจกรรมทางการเงินที่สำคัญของบริษัทฯ ได้ดำเนินการอย่างมีประสิทธิภาพภายใต้แนวทางที่กำหนด และกฎระเบียบ ข้อบังคับของหน่วยงานราชการที่เกี่ยวข้อง อีกทั้งบริษัทฯ ได้แต่งตั้งนางสาวศิริพร เสือสกุล ให้ดำรงตำแหน่งผู้จัดการฝ่ายตรวจสอบภายในของบริษัทตั้งแต่วันที่ 2 มิถุนายน 2551 ซึ่งมีประสบการณ์ในการปฏิบัติงานด้านการตรวจสอบภายใน ผ่านการอบรมในหลักสูตรที่เกี่ยวข้องกับการปฏิบัติงานด้านตรวจสอบภายใน และมีความเข้าใจในกิจกรรมและการดำเนินงานของบริษัท ตลอดจนปฏิบัติหน้าที่เป็นเลขานุการของคณะกรรมการตรวจสอบ เพื่อสนับสนุนภาระหน้าที่และความรับผิดชอบทุกหน้าที่ของคณะกรรมการตรวจสอบที่ได้รับมอบหมายมาจากคณะกรรมการบริษัทให้มีประสิทธิผล โดยจัดให้มีการประชุมคณะกรรมการตรวจสอบทุกไตรมาส และมีบทบาทในการให้คำปรึกษาแนะนำในด้านต่างๆ เพื่อให้ข้อเสนอแนะหรือคำแนะนำที่เป็นประโยชน์ต่อองค์กร และยังมุ่งเน้นการพัฒนางานตรวจสอบภายในให้มีคุณภาพ และสนับสนุนให้พนักงานตรวจสอบภายในมีการพัฒนาตนเองอย่างต่อเนื่องสม่ำเสมอ

ภายหลังบริษัทได้รับการรับรองเป็นสมาชิกแนวร่วมปฏิบัติของภาคเอกชนไทยในการต่อต้านการทุจริตและคอร์รัปชั่น เมื่อวันที่ 22 เมษายน 2559 คณะกรรมการตรวจสอบได้ให้ความสำคัญด้านการกำกับดูแลการปฏิบัติตามแนวทางการต่อต้านทุจริตและคอร์รัปชั่น โดยมอบหมายให้ฝ่ายตรวจสอบภายในนำหลักเกณฑ์การประเมินเกี่ยวกับมาตรการต่อต้านทุจริตและคอร์รัปชั่นเพิ่มเติมไว้ในการตรวจสอบทุกระบบงานเพื่อให้บริษัทเตรียมความพร้อมเข้าสู่กระบวนการต่ออายุใบรับรอง (Re-certification) ในปี 2562 จากคณะกรรมการแนวร่วมฯ ภายหลังจากได้รับการรับรองครั้งแรกดังกล่าว

นอกจากนี้ บริษัทฯ ได้รับการรับรองมาตรฐานระบบการจัดการด้านคุณภาพและสิ่งแวดล้อม (ISO 9001 : 2015 &ISO 14001: 2015)และด้านอาชีวอนามัยและความปลอดภัย (OHSAS 18001:2007 &TIS 18001 : 2011) ซึ่งถือเป็นส่วนหนึ่งของระบบควบคุมภายในเช่นเดียวกัน ที่มีทีมงาน Internal Audit ควบคุมและบริหารโดย QMR ที่แต่งตั้งจากกรรมการผู้จัดการ ทั้งนี้ Auditor ดังกล่าวต้องผ่านการอบรมระบบ IA เพื่อทำหน้าที่ตรวจสอบการทำงานของฝ่ายต่างๆ หากผลการตรวจออกมาพบปัญหาหรือไม่ได้มาตรฐานตามที่กำหนด หน่วยงานนั้นจะได้รับการร้องขอให้แก้ไข CAR (Corrective Action Request) และถูกตรวจสอบซ้ำในเรื่องดังกล่าวถี่ขึ้น แล้วนำเข้าที่ประชุม ManagementReviewed ที่กรรมการผู้จัดการเป็นประธานที่ประชุม มีการบันทึกและติดตามผลอย่างต่อเนื่อง รวมถึงทุกๆ 6 เดือนหน่วยงานภายนอกที่ให้การรับรองระบบ (SGS) เข้าตรวจติดตามเพื่อยืนยันว่าทุกหน่วยงานที่อยู่ในระบบมาตรฐานการจัดการยังคงปฏิบัติตามระบบที่วางไว้อย่างมีประสิทธิผลจริง

2. การบริหารจัดการความเสี่ยง

บริษัท เบตเตอร์ เวิลด์ กรีน จำกัด(มหาชน) ตระหนักว่า การบริหารความเสี่ยงเป็นส่วนหนึ่งของการกำกับดูแลกิจการที่ดี ซึ่งเป็นพื้นฐานสำคัญที่ช่วยให้สามารถบรรลุวัตถุประสงค์ของบริษัทได้ในขณะเดียวกันก็ลดอุปสรรคหรือสิ่งที่ไม่คาดหวังที่อาจจะเกิดขึ้นทั้งในด้านกลยุทธ์ ด้านการปฏิบัติงาน ด้านผลกำไรและด้านการปฏิบัติตามกฎหมายที่เกี่ยวข้องหรือระเบียบการปฏิบัติงานต่างๆ เพื่อป้องกันความเสียหายต่อทรัพยากรขององค์กรตอบสนองต่อการเปลี่ยนแปลงของสภาพแวดล้อมทางธุรกิจอย่างมีประสิทธิภาพและมีระบบจัดการควบคุมที่ดีเสริมสร้างความเชื่อมั่น รวมถึงการสร้างมูลค่าเพิ่มให้แก่ผู้ถือหุ้น พนักงาน และผู้ที่เกี่ยวข้องอื่นๆตลอดจนการบริหารจัดการองค์กรและพัฒนาธุรกิจให้มีการเติบโตอย่างยั่งยืน

ความเสี่ยง (Risk) หมายถึง โอกาส/เหตุการณ์ที่มีความไม่แน่นอน หรือสิ่งที่ทำให้แผนงานหรือการดำเนินการอยู่ ณ ปัจจุบันไม่บรรลุวัตถุประสงค์/เป้าหมายที่กำหนดไว้ โดยก่อให้เกิดผลกระทบหรือความเสียหายต่อองค์กรในที่สุด ทั้งในแง่ของผลกระทบที่เป็นตัวเงินได้หรือผลกระทบที่มีต่อภาพลักษณ์และชื่อเสียงองค์กร

การบริหารความเสี่ยงองค์กร (Enterprise Risk Management) คือ กระบวนการที่ปฏิบัติโดยคณะกรรมการ ผู้บริหารและบุคลากรทุกคนในองค์กร เพื่อช่วยในการกำหนดกลยุทธ์และดำเนินงาน โดยกระบวนการบริหารความเสี่ยงได้รับการออกแบบเพื่อให้สามารถบ่งชี้เหตุการณ์ที่อาจเกิดขึ้นและมีผลกระทบต่อองค์กร และสามารถจัดการความเสี่ยงให้อยู่ในระดับที่องค์กรยอมรับ เพื่อให้ได้รับความมั่นใจอย่างสมเหตุสมผลในการบรรลุวัตถุประสงค์ที่องค์กรกำหนดไว้

1.วัตถุประสงค์

1. กำหนดกรอบการปฏิบัติงานในกระบวนการบริหารความเสี่ยงของบริษัทที่มีความสอดคล้องกัน เพื่อนำไปปฏิบัติทั่วทั้งองค์กร

2. เพื่อให้มั่นใจว่า มีการกำหนดหน้าที่ความรับผิดชอบในการควบคุมความเสี่ยงที่ได้ระบุไว้อย่าง เหมาะสม

2. โยบายการบริหารความเสี่ยง

คณะกรรมการบริษัทได้กำหนดนโยบายในการบริหารความเสี่ยงของบริษัท เบตเตอร์ เวิลด์ กรีน จำกัด (มหาชน) ดังต่อไปนี้

1. กำหนดให้การบริหารความเสี่ยงเป็นความรับผิดชอบของพนักงานในทุกระดับชั้น ที่ต้องตระหนัก ถึงความเสี่ยงที่มีในการปฏิบัติงานในหน่วยงานของตนและองค์กร โดยให้ความสำคัญในการบริหารความเสี่ยงด้านต่างๆ ให้อยู่ในระดับที่เพียงพอและเหมาะสม

2. ให้มีกระบวนการบริหารความเสี่ยงองค์กรที่เป็นไปตามมาตรฐานที่ดีตามแนวปฏิบัติสากลเพื่อให้ เกิดการบริหารจัดการความเสี่ยง ที่อาจส่งผลกระทบกับการดำเนินงานของบริษัทอย่างมีประสิทธิภาพ เกิดการพัฒนาและมีการปฏิบัติงานด้านการบริหารความเสี่ยงทั่วทั้งองค์กรในทิศทางเดียวกันโดยนำระบบการบริหารความเสี่ยงมาเป็นส่วนหนึ่งในการตัดสินใจ การวางแผนกลยุทธ์ แผนงานและการดำเนินงานของบริษัทรวมถึงการมุ่งเน้นให้บรรลุวัตถุประสงค์ เป้าหมาย วิสัยทัศน์ พันธกิจ และกลยุทธ์ที่กำหนดไว้ เพื่อสร้างความเป็นเลิศในการปฏิบัติงานและสร้างความเชื่อมั่นของผู้ที่เกี่ยวข้อง

3. มีการกำหนดแนวทางป้องกันและบรรเทาความเสี่ยงจากการดำเนินงานของบริษัทเพื่อหลีกเลี่ยง ความเสียหาย หรือความสูญเสียที่อาจจะเกิดขึ้น รวมถึงการติดตามและประเมินผลการบริหารความเสี่ยงอย่างสม่ำเสมอ และสนับสนุนให้บุคลากรทุกระดับสามารถเข้าถึงแหล่งข้อมูลข่าวสารการบริหารความเสี่ยงอย่างทั่วถึง ตลอดจนการจัดระบบการรายงานการบริหารความเสี่ยงให้ผู้บริหารคณะอนุกรรมการบริหารความเสี่ยง คณะกรรมการตรวจสอบและคณะกรรมการบริษัทเป็นไปอย่างมีประสิทธิภาพ

3. กระบวนการบริหารความเสี่ยงองค์กร

กำหนดกระบวนการบริหารความเสี่ยง เพื่อให้ขั้นตอนและวิธีการในการบริหารความเสี่ยงเป็นไป อย่างมีระบบและดำเนินไปในทิศทางเดียวกันทั่วทั้งองค์กร โดยมีขั้นตอนสำคัญของกระบวนการบริหารความเสี่ยงองค์กร ดังภาพ

กระบวนการบริหารความเสี่ยง

หมายเหตุ : RMC หมายถึง คณะอนุกรรมการบริหารความเสี่ยงความเสี่ยง

นอกจากนี้ บริษัทได้นำการบริหารความเสี่ยงที่สอดคล้องกับมาตรฐาน ISO 9001 : 2015 &ISO14001: 2015 ซึ่งกำหนดวิธีปฏิบัติในแต่ละขั้นตอนของการบริหารความเสี่ยงมาปรับใช้ในการพัฒนากระบวนการบริหารความเสี่ยงของบริษัทฯ

4. การทบทวนนโยบาย

คณะอนุกรรมการบริหารความเสี่ยงต้องมีการทบทวนนโยบายฉบับนี้เป็นประจำทุกปี หากมีการ เปลี่ยนแปลงจะนำเสนอให้คณะกรรมการบริษัทพิจารณาอนุมัติ